“Computer Shortcut Keys”

 

Here is a VERY DETAILED, EXAM-ORIENTED GUIDE on “Computer Shortcut Keys” written specially for KPSC Group-C / FDA / SDA / Non-Technical exams.

Language is simple, explanations are clear, and content is MCQ-focused. This is long-form notes

🔹 Computer Shortcut Keys

(KPSC Group-C / FDA / SDA – High-Scoring Topic)


1. Introduction to Shortcut Keys

In computers, many tasks are performed repeatedly such as:

Copying text

Saving files

Opening programs

Switching between windows

Using only the mouse for these tasks wastes time. To increase speed, efficiency, and productivity, shortcut keys are used.

Definition:

Shortcut keys are combinations of two or more keys that perform a specific command quickly without using the mouse.

Shortcut keys are also called keyboard shortcuts.

📌 In KPSC exams, questions on shortcut keys are:

Direct

Easy

Repeated every year

Scoring with zero calculation


2. Importance of Shortcut Keys for KPSC Exam

Why this topic is important:

Frequently asked in objective exams

Easy one-mark questions

Used in government offices daily

Helps in practical computer usage

📌 Usually 3–6 questions appear from shortcut keys alone.


3. General Keyboard Keys (Basic Knowledge)

Before learning shortcuts, we must know common keys:

Ctrl (Control) – Main key used in shortcuts

Alt (Alternate) – Used with other keys

Shift – Used for uppercase and special functions

Esc (Escape) – Cancels operation

Enter – Executes command

Tab – Moves cursor

Backspace – Deletes left character

Delete – Deletes right character


4. Basic & Universal Shortcut Keys (VERY IMPORTANT)

These shortcuts work in almost all software.

Shortcut Key

Function

Ctrl + A

Select all

Ctrl + B

Bold

Ctrl + C

Copy

Ctrl + X

Cut

Ctrl + V

Paste

Ctrl + Z

Undo

Ctrl + Y

Redo

Ctrl + S

Save

Ctrl + P

Print

Ctrl + F

Find

Ctrl + O

Open

Ctrl + N

New

Ctrl + W

Close window

Ctrl + Q

Quit application

📌 MCQ Tip: “Undo” → Ctrl + Z (most common question)


5. Windows Operating System Shortcut Keys

These shortcuts are related to Windows OS.


5.1 Windows Key Shortcuts (VERY IMPORTANT)

Shortcut

Function

Windows + D

Show desktop

Windows + E

Open File Explorer

Windows + L

Lock computer

Windows + R

Open Run dialog box

Windows + I

Open Settings

Windows + S

Search

Windows + Tab

Task view

Windows + M

Minimize all windows

Windows + Shift + M

Restore minimized windows

📌 Frequently asked:

Which shortcut opens Run? → Windows + R


5.2 File & Folder Shortcuts

Shortcut

Function

Ctrl + Shift + N

New folder

F2

Rename file

Alt + Enter

Properties

Delete

Delete selected item

Shift + Delete

Permanent delete

Ctrl + Drag

Copy file

Shift + Drag

Move file

📌 Shift + Delete = permanent deletion (important MCQ)


5.3 Task & Window Management

Shortcut

Function

Alt + Tab

Switch between applications

Alt + F4

Close active window

Ctrl + Alt + Delete

Security options

Ctrl + Shift + Esc

Open Task Manager

📌 Task Manager shortcut is Ctrl + Shift + Esc (very important)


6. MS Word Shortcut Keys (VERY IMPORTANT)

MS Word shortcuts are high-weightage in KPSC exams.

6.1 Text Formatting Shortcuts

Shortcut

Function

Ctrl + B

Bold

Ctrl + I

Italic

Ctrl + U

Underline

Ctrl + Shift + >

Increase font size

Ctrl + Shift + <

Decrease font size

Ctrl + D

Font dialog box

Ctrl + E

Center alignment

Ctrl + L

Left alignment

Ctrl + R

Right alignment

Ctrl + J

Justify


6.2 Editing & Navigation Shortcuts

Shortcut

Function

Ctrl + Home

Go to beginning

Ctrl + End

Go to end

Ctrl + Backspace

Delete previous word

Ctrl + Delete

Delete next word

Ctrl + Enter

Page break

Ctrl + K

Insert hyperlink


6.3 File-Related Shortcuts in MS Word

Shortcut

Function

Ctrl + S

Save document

Ctrl + O

Open document

Ctrl + P

Print

Ctrl + N

New document

Ctrl + W

Close document

📌 Ctrl + K → Hyperlink (commonly asked)


7. MS Excel Shortcut Keys (VERY IMPORTANT)

Excel shortcuts are frequently asked because Excel is used in offices.

7.1 Basic Excel Shortcuts

Shortcut

Function

Ctrl + C

Copy

Ctrl + V

Paste

Ctrl + X

Cut

Ctrl + Z

Undo

Ctrl + Y

Redo

Ctrl + S

Save

7.2 Cell & Data Shortcuts

Shortcut

Function

Ctrl + Arrow Key

Jump to data edge

Ctrl + Space

Select column

Shift + Space

Select row

Ctrl + Shift + +

Insert row/column

Ctrl + –

Delete row/column

7.3 Formula-Related Shortcuts

Shortcut

Function

=

Start formula

Alt + =

AutoSum

F2

Edit active cell

Ctrl + `

Show formulas

📌 AutoSum → Alt + = (very important MCQ)


8. MS PowerPoint Shortcut Keys

8.1 Slide Management Shortcuts

Shortcut

Function

Ctrl + M

New slide

Ctrl + D

Duplicate slide

Ctrl + Shift + >

Increase font

Ctrl + Shift + <

Decrease font


8.2 Presentation Shortcuts

Shortcut

Function

F5

Start slideshow

Shift + F5

Start from current slide

Esc

End slideshow

B

Black screen

W

White screen

📌 F5 = Start slideshow (very common)


9. Internet & Browser Shortcut Keys

9.1 Browser Navigation Shortcuts

Shortcut

Function

Ctrl + T

New tab

Ctrl + W

Close tab

Ctrl + Shift + T

Reopen closed tab

Ctrl + Tab

Next tab

Ctrl + Shift + Tab

Previous tab


9.2 Page & Search Shortcuts

Shortcut

Function

Ctrl + F

Find on page

Ctrl + L

Address bar

Ctrl + R

Refresh page

Ctrl + D

Bookmark page

Ctrl + +

Zoom in

Ctrl + –

Zoom out

Ctrl + 0

Reset zoom


10. Email Shortcut Keys (Basic Awareness)

Shortcut

Function

Ctrl + N

New mail

Ctrl + R

Reply

Ctrl + Shift + R

Reply all

Ctrl + F

Forward

Ctrl + Enter

Send mail

11. Function Keys (F1 – F12) (VERY IMPORTANT)

Key

Function

F1

Help

F2

Rename

F3

Search

F4

Address bar

F5

Refresh

F6

Move cursor

F7

Spell check

F8

Boot options

F9

Refresh fields

F10

Menu bar

F11

Full screen

F12

Save as

📌 F2 (Rename) and F5 (Refresh) are most asked.

12. Shortcut Keys for Editing & Selection

Shortcut

Function

Shift + Arrow

Select text

Ctrl + Shift + Arrow

Select word

Ctrl + A

Select all

Ctrl + Home

Beginning

Ctrl + End

End

13. Accessibility & Utility Shortcuts

Shortcut

Function

Ctrl + Alt + Delete

Security

Windows + U

Ease of Access

Windows + +

Magnifier

Windows + –

Zoom out

14. Common MCQ Traps (VERY IMPORTANT)

Question

Correct Answer

Copy

Ctrl + C

Paste

Ctrl + V

Undo

Ctrl + Z

Task Manager

Ctrl + Shift + Esc

New folder

Ctrl + Shift + N

Lock PC

Windows + L

Slideshow

F5


15. Previous Year KPSC Shortcut Questions

Shortcut for Save

Shortcut for Print

Shortcut for Undo

Shortcut to lock computer

Shortcut for New Slide

📌 These questions repeat with same answers.

16. How to Memorize Shortcut Keys Easily

✔ Group them (Word, Excel, Windows)

✔ Practice daily

✔ Use flash cards

✔ Apply practically

✔ Revise before exam


17. Exam Strategy for Shortcut Keys

Learn Ctrl-based shortcuts first

Focus on Word, Excel, Windows

Revise function keys

Solve previous year MCQs

✅ Conclusion

Shortcut Keys is one of the easiest and most scoring topics in KPSC Group-C / FDA / SDA exams. With systematic learning and revision, you can score 100% marks from this chapter.

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